Excite Help
Address Book
 
 Accessing your Address Book

You can access your address book by clicking on the "Addresses" tab in the upper navigation bar.

 Adding Contacts

To add an entry to the Address Book:
  1. Click the New Contact button on the Addresses screen.
  2. Enter any details for the new contact in the provided fields.
  3. Click the "Save Changes" button.
  4. The new contact will now appear in your Address Book.
 Why is there a (p), (w) or (o) next to an Email Address in my Address Book?

The (p), (w) and (o) that you see next to an email address in your Address Book stand for Personal email address (p), Work email address (w) and Other email address (o). When you create a contact, you have the choice of entering different email addresses for the same contact in the "personal," "work" or "other" fields. To edit this information:
  1. Click on the Addresses tab at the top of your screen.
  2. Click the "edit" link to the right of the address you'd like to edit
  3. Under the "Email Addresses" header, enter the personal, work and/or other email address(es) in any or all of the fields.
 What is a Nickname?

The Nickname field in your address book lets you save time when sending a message to a contact. While composing a message, just enter that contact's nickname - as it appears in your address book - into the "To," "Cc" or "Bcc" field rather than typing their full email address.

Tip: When sending an email to multiple contacts, nicknames work the same way as email addresses. Simply separate multiple nicknames (or nicknames and email addresses) using commas.

 Using the Quick Address Book

The quick address book, accessible through the Compose Screen, allows you to add email addresses with the click of a mouse. You can show up to 5 email addresses in the Quick Address Book.

To add or remove an email address to your Quick Address Book:
  • From the Compose screen, click the "edit" button in the Quick Address Book header.
  • You will see all of your address book contacts. Check the box next to the contact(s) you would like to add to your Quick Address Book, remove a check from the box next to the contact(s) you would like to remove. The Quick Address Book can show up to 5 email addresses.
  • Click the "Save Changes" button.
Note: By default, the Quick Address Book will include the first 5 contacts you add in your Quick Address Book. Once you have more than 5 contacts, you can choose which contacts you would like to include by following the steps above.

To edit an email address in your Quick Address Book:
  • From the Compose screen, click the "Addresses" tab.
  • You will see all of your address book contacts. Click the "edit" link box next to the email contact(s) you would like to edit and make any changes.
  • Click the "Save Changes" button.
To address an email using the Quick Address Book

Simply click the To, CC, or BCC, link next to address you would like to include and it will appear in the corresponding field.

 Adding Lists

You can create Mailing Lists composed of existing Address Book contacts. To add a List to your Address Book:
  1. Create the individual contacts that you want to be in the list, as described in the "Adding Contacts" section above.
  2. On the "Addresses" screen, click the "New List" button.
  3. Enter a List name and a description of the list (optional) in the provided fields.
  4. Highlight the address(es) you want to add to the list.
  5. Click the "Add" button. The highlighted address will appear in the "List Members" field.
  6. Click the "Save Changes" button when finished adding contacts to your List. The list will now appear in your Address Book indicated by the list icon.
Note: You cannot add other lists to a list.
You may add a maximum of 50 email addresses to a single Email List.

 Modifying Contacts

To modify an Address Book contact:
  1. Click "Edit" (located to the far right of the Contact name you wish to modify in your Address Book).
  2. Edit the details as required.
  3. Click the "Save Changes" button when finished.
 Modifying Lists

To modify an Address Book list:
  1. Click "Edit" to the far right of the List name you wish to modify.
  2. On the List Description page, click the "Edit List" button.
  3. Edit the list name, description, and contacts as necessary.
  4. To add more contacts to the list, click the "Add" button and follow the same procedures as when you created the list.
  5. To delete a contact from the list, highlight the name and click the "Remove" button.
  6. Click the "Save" button when finished.
 Displaying Contacts

Click on a letter at the top of the Addresses screen to display all contacts with last names that begin with that letter. To display all entries in your Address Book, click "All."
 
 Composing a Message From The Address Book

You can address an email message directly from an Address Book contact by doing the following:
  1. Check the "To," "Cc" or "Bcc" box to the left of the Address Book contact(s) to which you want to send a message.
  2. Click the "Compose Message" button - located above the Address Book contacts. The Compose screen will now appear, addressed to the selected recipient.
 Importing and Exporting Address Books

You can import entries into your Address Book from a Comma Separated Values (CSV) file as well as export your Address Book to a CSV file.
 
 Import

To import entries into your Address Book:
  1. Ensure that the file from which you are importing entries is a CSV file and is formatted properly.
  2. Click the "Import/Export" button at the top of the Addresses screen.
  3. Click the "Browse" button to locate and open the CSV file.
  4. Click the "Import" button.
  5. The entries will be added to your Address Book.
Note: The new entries do not appear automatically. You need to browse the Address Book in order to display them, if necessary.
 
 Export

To export your Address Book:
  1. Click the "Import/Export" button at the top of the Addresses screen.
  2. Click the "Export" button.
  3. Select the location where you want to save the file.
  4. The entries are saved in a CSV (comma separated value) file.
 Import File Format

Note: Over the coming weeks, we will be working to simplify this method of importing your address book. In order to import entries from a CSV file into your Address Book, your file must be formatted in a specific way. The first line of the file designates the fields for each entry. This header line must be in the following order for the information to import into the correct fields:
Title, First Name, Middle Name, Last Name, Suffix, Company, Department, Job Title, Business Street, Business Street 2, Business Street 3, Business City, Business State, Business Postal Code, Business Country, Home Street, Home Street 2, Home Street 3, Home City, Home State, Home Postal Code, Home Country, Other Street, Other Street 2, Other Street 3, Other City, Other State, Other Postal Code, Other Country, Assistant's Phone, Business Fax, Business Phone, Business Phone 2, Callback, Car Phone, Company Main Phone, Home Fax, Home Phone, Home Phone 2, ISDN, Mobile Phone, Other Fax, Other Phone, Pager, Primary Phone, Radio Phone, TTY/TDD Phone, Telex, Account, Anniversary, Assistant's Name, Billing Information, Birthday, Categories, Children, Directory Server, E-mail Address, E-mail Display Name, E-mail 2 Address, E-mail 2 Display Name, E-mail 3 Address, E-mail 3 Display Name, Gender, Government ID Number, Hobby, Initials, Internet Free Busy, Keywords, Language, Location, Manager's Name, Mileage, Notes, Office Location, Organizational ID Number, PO Box, Priority, Private, Profession, Referred By, Sensitivity, Spouse, User 1, User 2, User 3, User 4, Web Page.

Each subsequent line represents one contact. A contact line contains data displayed in one of two ways:
  • Each value is followed by a comma. There should be no space before or after a comma.
  • Each value is displayed in a separate cell in spreadsheet format.
These values correspond with the fields in the header line, above.
 
For example, for Dr. John M. Smith's entry, the first value would be his title, followed by his first name, middle name and last name:
  • Dr.,John,M.,Smith
Note: Each contact does not have to have values for all the fields specified in the header line. Any empty value between two non-empty values, however, must have a comma to hold its space.
 
For example, if you want to create a contact that lists only the name, business address and email address, your CSV file would contain the following data:
  • Dr.,John,M.,Smith,,,,,120 Main Street
If the extra commas/cells before the Business Address were not present, the address would wind up in the Suffix field. Also note that no commas are necessary after the address, since there is no more data included in the subsequent fields of this contact.