You can access your address book by clicking on the "Addresses" tab in the upper navigation bar.
To add an entry to the Address Book:
The (p), (w) and (o) that you see next to an email address in your Address Book stand for Personal email address (p), Work email address (w) and Other email address (o). When you create a contact, you have the choice of entering different email addresses for the same contact in the "personal," "work" or "other" fields. To edit this information:
The Nickname field in your address book lets you save time when sending a message to a contact. While composing a message, just enter that contact's nickname - as it appears in your address book - into the "To," "Cc" or "Bcc" field rather than typing their full email address.
Tip: When sending an email to multiple contacts, nicknames work the same way as email addresses. Simply separate multiple nicknames (or nicknames and email addresses) using commas.
The quick address book, accessible through the Compose Screen, allows you to add email addresses with the click of a mouse. You can show up to 5 email addresses in the Quick Address Book.
To add or remove an email address to your Quick Address Book:
To edit an email address in your Quick Address Book:
Simply click the To, CC, or BCC, link next to address you would like to include and it will appear in the corresponding field.
You can create Mailing Lists composed of existing Address Book contacts. To add a List to your Address Book:
You may add a maximum of 50 email addresses to a single Email List.
To modify an Address Book contact:
To modify an Address Book list:
Click on a letter at the top of the Addresses screen to display all contacts with last names that begin with that letter. To display all entries in your Address Book, click "All."
You can address an email message directly from an Address Book contact by doing the following:
You can import entries into your Address Book from a Comma Separated Values (CSV) file as well as export your Address Book to a CSV file.
To import entries into your Address Book:
To export your Address Book:
Note: Over the coming weeks, we will be working to simplify this method of importing your address book. In order to import entries from a CSV file into your Address Book, your file must be formatted in a specific way. The first line of the file designates the fields for each entry. This header line must be in the following order for the information to import into the correct fields:
Title, First Name, Middle Name, Last Name, Suffix, Company, Department, Job Title, Business Street, Business Street 2, Business Street 3, Business City, Business State, Business Postal Code, Business Country, Home Street, Home Street 2, Home Street 3, Home City, Home State, Home Postal Code, Home Country, Other Street, Other Street 2, Other Street 3, Other City, Other State, Other Postal Code, Other Country, Assistant's Phone, Business Fax, Business Phone, Business Phone 2, Callback, Car Phone, Company Main Phone, Home Fax, Home Phone, Home Phone 2, ISDN, Mobile Phone, Other Fax, Other Phone, Pager, Primary Phone, Radio Phone, TTY/TDD Phone, Telex, Account, Anniversary, Assistant's Name, Billing Information, Birthday, Categories, Children, Directory Server, E-mail Address, E-mail Display Name, E-mail 2 Address, E-mail 2 Display Name, E-mail 3 Address, E-mail 3 Display Name, Gender, Government ID Number, Hobby, Initials, Internet Free Busy, Keywords, Language, Location, Manager's Name, Mileage, Notes, Office Location, Organizational ID Number, PO Box, Priority, Private, Profession, Referred By, Sensitivity, Spouse, User 1, User 2, User 3, User 4, Web Page.
Each subsequent line represents one contact. A contact line contains data displayed in one of two ways:
For example, for Dr. John M. Smith's entry, the first value would be his title, followed by his first name, middle name and last name:
For example, if you want to create a contact that lists only the name, business address and email address, your CSV file would contain the following data:
If the extra commas/cells before the Business Address were not present, the address would wind up in the Suffix field. Also note that no commas are necessary after the address, since there is no more data included in the subsequent fields of this contact.